Trello Templates: Boards You Can Copy

A Trello template is a board or a card set up once so it can be copied many times. Board templates copy the lists and cards of a whole setup; card templates copy one card, with its checklist and labels, inside a board. You can start from Trello’s template gallery, which holds boards from the Trello team and the community, or turn one of your own boards into a template from the board menu. Private templates shared only with your Workspace need Premium or Enterprise; on other plans a template has to be public. The fastest route is often the plainest one: write the lists and the first cards down, as in the four templates below, and build the board in ten minutes.

The Trello template gallery

The Trello template gallery↗ (opens in a new tab) is grouped by kind of work, such as project management, engineering, marketing, education and personal. Trello’s help page on the community template gallery↗ (opens in a new tab) says templates come from both the Trello team and community members, with new ones added regularly. To use one:

1. Open the gallery, or select Create in Trello and then Start with a template.
2. Pick a template and select Create board from template.
3. Give the board a title, choose its Workspace, and decide whether to keep the template’s cards or start with the lists only.
4. Check the Power-Ups menu. Some templates come with Power-Ups that need setting up before they do anything.

Treat a gallery template as somebody else’s habits. Delete the lists you will not use on day one, rename the rest to match how your team talks, and replace the sample cards before anyone starts work, or the samples will still be there in March.

How to make your own Trello board template

Any board can become a template. Trello’s guide to turning a board into a template↗ (opens in a new tab) gives the steps and the rules:

• Open the board menu and select Make template. Only a board admin sees the option.
• Write a short description in the About this template panel, so people know what the board is for before they copy it.
• Templates kept private to a Workspace need Trello Premium or Enterprise. On other plans, a template is public, which is rarely right for a client or internal process.
• Turning a board into a template hides its comments and activity, but its members stay on it. Select Convert to board to bring them back.
• People copy it with the Create board from template button, choosing a name, a Workspace and the board’s visibility as they go.

A board template is a snapshot, not a link. Improving the template later does not change the boards already made from it, so put a version line in the description, such as “v3, updated September 2026”, and retire boards made from old versions when a project ends.

Card templates

For a card you write again and again, such as a bug report or a new-hire checklist, a card template is lighter than a board. Open the card, select the menu and choose Make template; then use Create from template at the bottom of any list. According to Trello’s page on template cards↗ (opens in a new tab), start and due dates are hidden on a template and are not copied, while a card that was marked complete before becoming a template makes cards that start complete. Uncheck it first.

Four Trello board templates to copy

Each one below is a full setup: lists, labels, the rules card that goes first on the board and a few starter cards. Build it once, then make it a template so the next one takes a minute.

1. Weekly content calendar

LISTS    Ideas -> Assigned -> Drafting -> Editing -> Scheduled -> Published
LABELS   Blog (blue) · Newsletter (green) · Social (purple) · Needs legal (red)

How we use this board (first card in Ideas)
  - One card per piece. Title = working headline.
  - A card moves to Editing only with a draft link in the description.
  - "Needs legal" stops the card in Editing until legal comments OK.

IDEAS       How to read your first utility bill           [Blog]
            Spring checklist for homeowners in Ohio        [Blog] [Social]
ASSIGNED    October newsletter: three customer stories     [Newsletter]
DRAFTING    Thanksgiving delivery cutoffs                  [Blog] [Needs legal]

2. Small software team: bugs and requests

LISTS    Inbox -> Up next -> Doing -> In review -> Done
LABELS   Bug (red) · Feature (green) · Enhancement (yellow) · Blocked (black)

How we use this board (first card in Inbox)
  - Bugs need steps to reproduce, expected and actual result.
  - No more than two cards each in Doing.
  - Someone other than the card's member moves it to Done.

INBOX       Password reset email lands in spam on Outlook   [Bug]
            Export invoices as CSV                          [Feature]
UP NEXT     Remember the last filter on the orders page     [Enhancement]
DOING       ZIP+4 codes rejected at checkout                [Bug]
IN REVIEW   Add Apple Pay to checkout                        [Feature]

3. Hiring pipeline

LISTS    Applied -> Phone screen -> Interview -> Reference check -> Offer -> Hired / Closed
LABELS   Referral (green) · Needs scheduling (yellow) · On hold (gray)

How we use this board (first card in Applied)
  - One card per candidate. Title = name and role. Resume attached.
  - Interview notes go in comments, signed, the same day.
  - Close a card with a reason in the last comment, then archive it.

Card template: Interview scorecard
  Checklist: Product knowledge · Written communication · De-escalation · Tools (Zendesk, Slack)
  Description: Strengths / Concerns / Hire? Yes, No, Unsure

4. Client onboarding

LISTS    Kickoff -> Access and accounts -> Setup -> Client review -> Live
LABELS   Waiting on client (yellow) · Internal (blue) · Billing (green)

How we use this board (first card in Kickoff)
  - Duplicate this board for each new client; rename it to the client's name.
  - "Waiting on client" means we asked in writing today.

KICKOFF            Kickoff call and agree the first milestone   [Internal]
ACCESS             Get admin access to the client's website      [Waiting on client]
                   Collect W-9 and billing contact               [Billing]
SETUP              Set up analytics and conversion tracking      [Internal]
CLIENT REVIEW      Walk through the reporting dashboard          [Internal]

One thing these boards share: a single card that says how the board is used. A template without it copies the lists but not the habits, and the habits are what make a board work. Kanban board examples has more layouts if none of these fits.

What makes a Trello board template worth copying

Whether you start from the gallery or from your own board, check a template against this list before you share it with the team:

• Lists named after states, not people. “Editing” tells everyone where a card is; “Maria” only tells them who has it.
• Four to seven lists. Each extra list is one more place for a card to sit unnoticed.
• Labels for the kind of work, never for status, because the list already says where a card is.
• A rules card first on the board, saying what each list and label means and who moves cards into the last list.
• Sample cards that show the standard, such as a bug with real steps to reproduce, rather than “Card 1” and “Card 2”.
• A named owner in the template description, so someone is responsible for the next version.
• No Power-Ups that the people copying it will not use, because each one has to be set up again on every copy.

fenbs board templates

fenbs has its own template pages. Each is a real board with tasks on it, copied onto your board in one press, and every one fits on the free plan:

• Bug tracker: priorities from 1 to 10 and a Reporter role for testers and customers who file bugs.
• Product roadmap: To Do as Later, Next Up as Next, In Progress as Now, for stakeholders you invite with the Client role.
• Client project board: one board per client, who can see it and comment with the Client role.
• AI assistant work log: standing instructions for an assistant that works the board as a member.
• Personal to-do: four lanes and nothing else to learn.

They are simpler than Trello’s because the board is. fenbs lanes are fixed (To Do, Next Up, In Progress and Completed), every task is a feature, an enhancement or a bug, and there are no custom lists, labels, due dates or Power-Ups to set up. To keep a template of your own, write it as a text list and paste it in with Add many; a bug:, feature: or enhancement: prefix sets each task’s kind.

bug: Password reset email lands in spam on Outlook
feature: Export invoices as CSV
enhancement: Remember the last filter on the orders page
bug: ZIP+4 codes rejected at checkout
feature: Add Apple Pay to checkout